Wayfinding and Signage Program Fabrication & Installation – Town of Eagle
Request for Proposals
Town of Eagle Wayfinding and Signage Program
Fabrication & Installation – Phase 1
Town of Eagle, Colorado
SUBMITTAL DEADLINE
5:00 p.m. MDT on Thursday, October 15, 2026
Submissions must be made via bidnet. Click here for the full RFP and application information.
The Town of Eagle is soliciting proposals from qualified sign fabrication and installation contractors to
implement the first phase of the Town’s adopted Wayfinding Study & Implementation Plan. The work is
anticipated to include the following sign categories: (1) vehicular directional signs; (2) e-bike regulatory and
educational signs; and (3) open space trail hub signs. Submissions will be accepted until 5:00 p.m. MDT on
Thursday, October 15, 2026.
Please direct all inquiries and submit proposals to Nikki Davis. Email is preferred. Only written addenda issued
by the Town may modify this RFP. Bidders shall not rely on oral statements or other unofficial interpretations
of the solicitation documents.
Nikki Davis
Assistant Town Manager
[email protected]
(970) 328-9654
Qualified service providers shall submit their proposal as a single PDF by email. Oral, hand-delivered,
telephone, or fax submittals are invalid and will not receive consideration. Late proposals will not be accepted
or considered. All proposals become the property of the Town upon receipt and may be subject to disclosure
under the Colorado Open Records Act.
RFP documents are available on www.rockymountainbidsystem.com and the Town of Eagle’s website.
Interested providers are responsible for verifying receipt of all applicable documentation, including any
associated addenda. The Town cannot guarantee accurate information obtained from sources other than
BidNet.
This project is funded in part through a grant from the Colorado Tourism Office, a division of the Colorado
Office of Economic Development and International Trade.
I. Project Description
The Town of Eagle is soliciting proposals from qualified sign fabrication and installation contractors to
complete Phase 1 of the Town’s adopted Wayfinding Study & Implementation Plan. This is an implementation
project. The Town is not seeking a new wayfinding study or a redesign of the adopted sign system. The Plan
established a coordinated sign family, identified priority locations, and provided a phased strategy for
improving navigation and access to Eagle’s key destinations.
The work combines three sign packages: (1) vehicular directional signs; (2) e-bike regulatory and educational
signs; and (3) open space trail hub signs. The selected contractor will provide the project coordination, design
refinement and shop drawings, fabrication, delivery, installation, and closeout services necessary to complete
the work. Specific sign types, quantities, locations, and design references will be included in the appendices
and bid schedule.
II. Tentative Project Schedule
The tentative project schedule is provided below. The Town reserves the right to modify these dates and will
notify prospective contractors of any changes through a written addendum.
Activity Anticipated Date
RFP Posting September 15, 2026
Deadline for Questions September 30, 2026
Questions & Answers / Addendum Issued October 5, 2026
RFP Response Deadline October 15, 2026
Proposal Review and Interviews (as needed) October 16-30, 2026
Anticipated Contractor Selection November 6, 2026
Phase 1 Completion Spring 2027
Grant-Funded Completion Requirement. The retrofit of existing vehicular directional signs is funded in part by
a CTO grant and must be fabricated, installed, inspected, and accepted by the Town no later than May 31,
2027. This deadline is firm. Due to this prioritization, the e-bike and open space trail hub signs may be
completed on a later schedule if proposed by the selected contractor and approved by the Town in writing.
Any additional time for those sign packages shall not delay completion of the vehicular directional signs.
III. Scope of Work
The selected contractor shall provide all labor, materials, equipment, supervision, coordination, and related
services necessary to complete the project. The final contract may include all or a portion of the work
described below based on available funding, bid pricing, and the Town’s priorities.
a. Project Management. Assign a primary project manager; participate in a kickoff meeting and regular
progress meetings; maintain the approved schedule and budget; coordinate subcontractors,
suppliers, and Town reviews; and promptly identify issues that may affect cost, quality, or
completion.
b. Field Verification and Preconstruction Coordination. Confirm proposed sign locations, existing
conditions, dimensions, mounting conditions, utility conflicts, access needs, and installation
constraints before fabrication. Coordinate final locations and any necessary adjustments with Town
staff.
c. Design Refinement and Shop Drawings. Use the adopted Wayfinding Study & Implementation Plan
and the Town-provided design references as the basis for the work. Prepare final layouts, message
schedules, material and color specifications, mounting details, foundations, and shop drawings for
Town review and written approval before fabrication. This task is intended to advance the adopted
designs to fabrication-ready documents, not create a new wayfinding system.
1. Vehicular Directional Signs. Fabricate and install the retrofit of existing vehicular directional sign
blades as shown in the appendices and bid schedule. Work may include, but is not limited to,
removal or reuse of existing sign components, new sign panels and posts, foundations, traffic
control, and restoration of disturbed areas.
2. E-Bike Regulatory and Education Signs. Develop conceptual design options for e-bike regulatory
and educational sign faces using the Town’s adopted Wayfinding sign family as a visual reference.
The signs shall clearly communicate applicable regulations, permitted and prohibited uses, user
expectations, and other educational information while remaining legible and appropriate for the
intended setting. All regulatory signs and traffic-control devices, including their shapes, colors,
symbols, legends, dimensions, retroreflectivity, placement, and mounting, shall comply with the
current Manual on Uniform Traffic Control Devices (MUTCD) and other applicable federal, state,
and local requirements. If the adopted Wayfinding sign family conflicts with an applicable MUTCD
requirement, the MUTCD requirement shall control. Educational signs that are not traffic-control
devices should complement the adopted Wayfinding sign family. Coordinate the final design,
messaging, dimensions, materials, quantity, and locations with Town staff and the Eagle Police
Department. Following Town approval of the conceptual designs and cost, finalize, fabricate, and
install the authorized signs at Town-approved locations.
3. Open Space Trail Hub Signs. Develop a conceptual design and cost estimate for a standardized
trail hub sign that serves as an intermediate level of trail information between a full trailhead
kiosk and a trail junction sign. Trail hub signs are intended for key gathering or decision points
within the trail system where multiple trails or routes converge but where a full trailhead kiosk is
not warranted. The design should be based on, and visually compatible with, the Town’s existing
trailhead sign design depicted on pages 45 and 62 of the Wayfinding Plan, but scaled
appropriately for use within the trail system. Each sign should be capable of displaying a localized
trail map, wayfinding information, and interchangeable panels for seasonal closures, advisories,
and applicable rules and regulations. The Town anticipates purchasing and installing
approximately two to three trail hub signs under this project. The final quantity and locations will
be determined by the Town based on approved pricing and the available project budget.
Coordinate the final design, messaging, dimensions, materials, quantity, and locations with Town
staff. Following Town approval of the conceptual designs and cost, finalize, fabricate, and install
the authorized signs at Town-approved locations.
d. Code, Accessibility, and Engineering Compliance. Ensure the work complies with applicable Town
requirements and relevant state and federal standards, including ADA accessibility and the current
MUTCD, including any applicable Colorado supplements or standards. Provide engineering,
permitting support, utility locates, and traffic-control planning necessary for the contractor’s means
and methods and for safe installation.
e. Fabrication, Delivery, and Installation. Provide durable exterior-grade materials and finishes suitable
for Eagle’s climate, including snow, ultraviolet exposure, freeze-thaw conditions, and routine
maintenance. Deliver all fabricated signage to designated Town locations in good condition. Install
signage at the approved locations, following the established installation details. Provide all
equipment, footings, hardware, and anchoring systems necessary for proper installation. Perform
field adjustments as required to accommodate and protect existing site conditions. Restore and
repair landscaping, pavement, or other surfaces disturbed by the work to pre-installation conditions.
f. Quality Control and Testing. Inspect all signage during and after installation to ensure accuracy,
stability, and aesthetic consistency. Address any deficiencies identified by the Town during punch list
reviews.
g. Project Closeout. Provide manufacturer warranties, maintenance information, final approved shop
drawings, product data, color and material specifications, and an as-installed sign schedule with final
locations. Submit any outstanding invoices and supporting documentation for the grant-funded
vehicular directional signs.
IV. Project Deliverables
The selected Contractor shall provide the following deliverables as part of Phase 1:
1. Project Schedule
▪ Detailed timeline with design, review, procurement, fabrication, installation, inspection, and
closeout milestones.
▪ Updated schedules as required throughout the project.
2. Shop Drawings
▪ Detailed drawings for each sign type, including dimensions, materials, finishes, colors, mounting
details, and hardware.
3. Material and Finish Samples
▪ Physical samples demonstrating approved finishes, colors, and construction quality (if requested
by the Town).
4. Fabricated Signage
▪ All sign types included in the awarded scope, meeting the approved design intent and
performance specifications.
5. Installation
▪ Complete installation of all signage included in the awarded scope at designated locations.
▪ Documentation of any field modifications.
6. As-Built Documentation
▪ Final location map of all installed signs.
▪ Notes regarding any deviations from the initial plans.
▪ Warranty and maintenance documentation
V. Project Parameters
a. Project Phasing and Award. Contractors shall provide separate pricing and schedules for the three sign
packages. The Town may award the complete project, award selected sign packages or bid items, use
additive or deductive alternatives, or adjust quantities to align the work with available funding. The
Town may also issue phased notices to proceed, with priority given to the grant-funded vehicular
directional signs.
b. Funding and Schedule. This project is funded through a combination of Town funds and a CTO grant.
The grant applies only to eligible costs associated with the vehicular directional signs. Proposers shall
identify costs by sign package and provide enough detail to support grant administration and the
Town’s selection of bid items.
c. Design and Material Compliance. All signs shall be consistent with the adopted Wayfinding Study &
Implementation Plan and Town-approved design references. Proposed materials, finishes,
foundations, mounting systems, and installation methods are subject to Town approval. No
fabrication shall begin before the Town approves the applicable shop drawings in writing.
d. Contractor Responsibilities. The selected contractor is responsible for verifying dimensions and field
conditions; obtaining permits applicable to its work; coordinating utility locates and traffic control;
complying with safety requirements; protecting the public and existing property; and maintaining
required licenses, insurance, and warranties throughout the project.
VI. Submittal Requirements
Proposals shall be submitted as a single PDF and are limited to twelve (12) pages, excluding the cover page,
completed bid schedule, certificates of insurance, licenses, and other required forms or attachments.
Submissions should be well organized and responsive to the requirements below:
a. Cover Letter. Identify the firm, primary contact, authorized representative, and any proposed
subcontractors. Confirm the proposal remains valid for at least 90 days after the submission deadline
and acknowledge receipt of all addenda issued by the Town.
b. Company Profile and Team Qualifications. Summarize the firm’s relevant experience and identify the
personnel who will manage, design, fabricate, and install the work. Clearly describe the roles and
responsibilities of each team member or subcontractor. Key personnel may not be replaced without
the Town’s prior written approval.
c. Project Approach. Describe the proposed approach to field verification, design refinement, Town
review, fabrication, installation, quality control, safety, and closeout. Identify any assumptions,
exclusions, or recommended changes to the proposed scope.
d. Project Schedule. Provide a schedule showing field verification, shop drawings, Town review,
procurement, fabrication, installation, inspection, and closeout. If applicable, separately identify
milestones for the vehicular directional signs and the remaining sign packages.
e. Relevant Experience. Provide up to three examples of comparable sign fabrication and installation
projects completed within the past five years. Include the client, location, scope, completion date,
contract value, and reference contact information.
f. Cost Proposal. Complete the Town’s bid schedule and provide separate pricing for each sign package
and bid item. Identify design or engineering fees, fabrication, installation, mobilization, traffic control,
allowances, alternates, and other costs necessary to complete the work.
g. Exceptions and Required Information. Identify any requested exceptions to the RFP or anticipated
contract terms and provide evidence of applicable licensing, certificate of insurance, and ability to
furnish required warranties. Failure to identify an exception may be interpreted as acceptance of the
requirement.
VII. Selection Criteria
The Town intends to select the proposal that provides the best overall value and is most advantageous to the
Town. Price will be considered but will not be the sole determining factor. In determining best overall value,
the Town may consider cost, relevant experience, team qualifications, project approach, proposed schedule,
demonstrated ability to meet the grant-funded completion deadline, references, and overall responsiveness
to the RFP. The Town may request additional information, clarification, conduct interviews, check references,
or negotiate scope and pricing before award. Failure to provide the requested information may result in the
proposal being considered non-responsive.
The Town reserves the right to reject any or all proposals; waive informalities or minor deficiencies; request
additional information; negotiate scope, schedule, quantities, or price; and award a contract in whole or in
part when determined to be in the Town’s best interest.
The successful firm or individual will be required to enter into a written agreement with the Town on the
Town’s standard agreement template upon selection. Minor changes may be acceptable upon Town legal
review and approval